Medical Secretary/Administrative Assistant

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AVG. SALARY

$44,360

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EDUCATION

High school (GED) +

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JOB OUTLOOK

Stable

What To Learn

High School

Suggested Steps to Prepare for a Medical Secretary/Administrative Assistant Career (Grades 6-12)

Check out the recommended classes, activities and skills below for each grade level. These recommendations are very general -- discuss your specific course plan with your school counselors and teachers.

AI-assisted and curriculum-reviewed guidance. Talk with your counselor or teacher about your specific plan.
Grades 6-8

Helpful Classes

  • Communication
  • Health
  • Social Studies
  • Technology

Things to Try

  • Practice listening carefully and helping someone solve a simple problem step by step, Volunteer with a community, school, or service project that supports people, Observe how helpers keep information organized and communicate respectfully, Interview a medical secretary/administrative assistant about support, trust, and documentation

Focus Skills

  • Active listening
  • Observation
  • Documentation
  • Communication
  • Support

Helpful Classes

  • Health
  • English
  • Psychology
  • Computer Applications
  • Civics

Recommended Learning Areas

  • wellness
  • communication
  • service roles
  • recordkeeping
  • community awareness

Things to Try

  • Volunteer with peer mentoring, youth programs, food drives, or community support events, Practice writing clear notes after a mock conversation or service activity, Learn how intake forms, schedules, and follow-up steps help people get support, Shadow a medical secretary/administrative assistant or service provider to see how needs are assessed

Focus Skills

  • Active listening
  • Observation
  • Documentation
  • Communication
  • Support

Helpful Classes

  • Psychology
  • Sociology
  • Health Science
  • English
  • Public Speaking

Recommended Learning Areas

  • human behavior
  • support services
  • interviewing
  • confidentiality
  • case notes

Things to Try

  • Role-play intake questions, active listening, and respectful problem-solving, Help organize resources, referrals, or sign-up information for a school or community program, Observe how workers balance empathy, privacy, and accurate recordkeeping, Research local services and build a simple resource guide for students or families

Focus Skills

  • Active listening
  • Observation
  • Documentation
  • Communication
  • Support

Helpful Classes

  • Human Services
  • Psychology
  • Sociology
  • Statistics
  • Writing

Recommended Learning Areas

  • community resources
  • intake procedures
  • crisis response
  • documentation
  • ethics

Things to Try

  • Assist with a community program and document participation, referrals, or follow-up steps, Practice writing case notes, summaries, or resource lists based on mock scenarios, Compare how agencies support children, families, older adults, or people in crisis, Interview professionals about ethics, boundaries, and service coordination

Focus Skills

  • Active listening
  • Observation
  • Documentation
  • Communication
  • Support

Helpful Classes

  • Human Services Practicum
  • Psychology
  • Family Studies
  • Communication
  • Ethics

Recommended Learning Areas

  • case coordination
  • advocacy
  • family support
  • service planning
  • professional boundaries

Things to Try

  • Build a portfolio with intake forms, support plans, referral guides, and reflection notes, Complete a capstone on advocacy, service coordination, or community support, Compare pathways in counseling, social services, rehabilitation, and community programs, Practice documentation, confidentiality, and professional communication

Focus Skills

  • Active listening
  • Observation
  • Documentation
  • Communication
  • Support

Education Level

Education training and experience are required at different levels for success in different occupations.

High school (GED), plus on-the-job training

High school graduates who are comfortable using word processing and spreadsheet programs typically qualify for entry-level positions. Although workers typically learn their duties over several weeks on the job, medical secretaries and administrative assistants may need additional training to learn industry-specific terminology.

Extra Requirements

Voluntary certifications are available from the International Association of Administrative Professionals (IAAP).

For additional information, visit these websites: