Secretary/Administrative Assistant

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AVG. SALARY

$44,890

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EDUCATION

High school (GED) +

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JOB OUTLOOK

Stable

What To Learn

High School

Suggested Steps to Prepare for a Secretary/Administrative Assistant Career (Grades 6-12)

Check out the recommended classes, activities and skills below for each grade level. These recommendations are very general -- discuss your specific course plan with your school counselors and teachers.

AI-assisted and curriculum-reviewed guidance. Talk with your counselor or teacher about your specific plan.
Grades 6-8

Helpful Classes

  • Math
  • Communication
  • Technology
  • Science

Things to Try

  • Practice observing details, following steps, and explaining how a task should be completed, Compare tools, materials, or information used in this kind of work, Keep clear notes, measurements, or checklists during a simple project, Interview a secretary/administrative assistant about daily tasks, safety, and communication

Focus Skills

  • Observation
  • Communication
  • Organization
  • Problem-solving
  • Accuracy

Helpful Classes

  • English
  • Algebra I
  • Computer Applications
  • Science
  • Career Exploration

Recommended Learning Areas

  • career awareness
  • communication
  • digital tools
  • measurement
  • organization

Things to Try

  • Join a project, club, or class activity related to this career and document your work carefully, Practice using tools, records, or procedures that connect to the role, Observe how workers plan, complete, and check tasks for accuracy, Shadow a secretary/administrative assistant or related worker to learn how the job is organized

Focus Skills

  • Observation
  • Communication
  • Organization
  • Problem-solving
  • Accuracy

Helpful Classes

  • English
  • Algebra II
  • Technical Writing
  • Science
  • Career Pathways

Recommended Learning Areas

  • applied problem-solving
  • records
  • teamwork
  • planning
  • safety

Things to Try

  • Complete a project that uses measurements, records, or step-by-step procedures, Compare how different methods or tools affect the quality of the work, Practice writing notes, summaries, or logs that explain what happened and why, Observe how workers solve problems and maintain standards

Focus Skills

  • Observation
  • Communication
  • Organization
  • Problem-solving
  • Accuracy

Helpful Classes

  • Statistics
  • Technical Writing
  • Career Pathways
  • Science
  • Computer Applications

Recommended Learning Areas

  • technical communication
  • data use
  • workflow understanding
  • documentation
  • quality

Things to Try

  • Complete a career-related project with planning, documentation, and quality checks, Track data, materials, people, or tasks and summarize what you learned, Observe how professionals use procedures, communication, and judgment on the job, Interview workers about training, accuracy, and workplace expectations

Focus Skills

  • Observation
  • Communication
  • Organization
  • Problem-solving
  • Accuracy

Helpful Classes

  • Technical Writing
  • Statistics
  • Career Pathways
  • Computer Applications
  • Communications

Recommended Learning Areas

  • career preparation
  • communication
  • documentation
  • applied analysis
  • workplace expectations

Things to Try

  • Build a portfolio with project notes, work samples, and reflections tied to this role, Complete a capstone that shows planning, execution, and documentation, Compare pathways connected to this occupation and the skills they share, Practice communicating your process and results clearly

Focus Skills

  • Observation
  • Communication
  • Organization
  • Problem-solving
  • Accuracy

Beyond High School

Here's a list of programs that you should consider if you're interested in this career:

Education Level

Education training and experience are required at different levels for success in different occupations.

High school (GED), plus on-the-job training

High school graduates who have experience using computer software applications, such as word processing and spreadsheet programs, usually qualify for entry-level positions. A bachelor's degree typically is not required to become a secretary or administrative assistant.

Insider Info

Additional Information

Secretaries can find entry-level positions with a high school diploma. If you're interested in specializing, vocational or community college certification is a must and will provide better job opportunities. Some employers may also require a four-year degree in business, communications or marketing.

"Education [in my job] isn't a requirement, but without it I would be at a distinct disadvantage competing with other folks in the same profession," advises David Reed, an administrative assistant.

If you prefer, secretaries can pass a national certification test. This certification will make you more valuable to your employer -- and show that you're at the top of your field.

Extra Requirements

Voluntary certifications are available from the International Association of Administrative Professionals (IAAP).

For additional information, visit these websites: