Executive Secretary/Executive Administrative Assistant

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AVG. SALARY

$64,850

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EDUCATION

Post-secondary training +

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JOB OUTLOOK

Stable

What To Learn

High School

Suggested Steps to Prepare for a Executive Secretary/Executive Administrative Assistant Career (Grades 6-12)

Check out the recommended classes, activities and skills below for each grade level. These recommendations are very general -- discuss your specific course plan with your school counselors and teachers.

AI-assisted and curriculum-reviewed guidance. Talk with your counselor or teacher about your specific plan.
Grades 6-8

Helpful Classes

  • Math
  • Communication
  • Social Studies
  • Technology

Things to Try

  • Plan a small class activity and track the tasks, supplies, and budget, Take turns leading a team project and explain why roles and deadlines matter, Compare how a school, team, or store organizes people, schedules, and goals, Interview an executive secretary/executive administrative assistant or manager about planning, teamwork, and decision-making

Focus Skills

  • Organization
  • Communication
  • Decision-making
  • Data analysis
  • Leadership

Helpful Classes

  • Business
  • English
  • Algebra I
  • Computer Applications
  • Civics

Recommended Learning Areas

  • business basics
  • communication
  • spreadsheet skills
  • planning
  • civics

Things to Try

  • Help organize a club or service activity and build a simple timeline and budget, Observe how a school office or business schedules people, supplies, and deadlines, Use a spreadsheet to track costs, sign-ups, or results for a small project, Shadow an executive secretary/executive administrative assistant or operations leader to see how they coordinate work

Focus Skills

  • Organization
  • Communication
  • Decision-making
  • Data analysis
  • Leadership

Helpful Classes

  • Business Management
  • Economics
  • Algebra II
  • Business Communication
  • Project Planning

Recommended Learning Areas

  • operations planning
  • budgeting
  • team coordination
  • business communication
  • process improvement

Things to Try

  • Lead a team task and track what improved when responsibilities were clearly assigned, Review a school, nonprofit, or business plan and summarize the key decisions, Help manage inventory, scheduling, or sign-ups for an event and note workflow issues, Present a short recommendation on how to improve a process or service

Focus Skills

  • Organization
  • Communication
  • Decision-making
  • Data analysis
  • Leadership

Helpful Classes

  • Accounting
  • Statistics
  • Business Law
  • Public Speaking
  • Operations Management

Recommended Learning Areas

  • project management
  • data-based decision-making
  • human resources
  • business law
  • financial analysis

Things to Try

  • Intern or volunteer in an office and document workflows, schedules, or cost tracking, Use spreadsheets to compare results, timelines, or budgets for a real project, Write agendas, updates, or decision notes for a club, team, or community project, Interview leaders about hiring, budgeting, and performance goals

Focus Skills

  • Organization
  • Communication
  • Decision-making
  • Data analysis
  • Leadership

Helpful Classes

  • Economics
  • Management
  • Finance
  • Organizational Behavior
  • Business Writing

Recommended Learning Areas

  • organizational strategy
  • performance metrics
  • budget management
  • leadership
  • risk and compliance

Things to Try

  • Complete a capstone that includes planning, budgeting, delegation, and measuring results, Compare management pathways in business, public service, or operations, Build a portfolio showing leadership, planning, and project outcomes, Interview a senior leader about strategy, staffing, and risk decisions

Focus Skills

  • Organization
  • Communication
  • Decision-making
  • Data analysis
  • Leadership

Beyond High School

Here's a list of programs that you should consider if you're interested in this career:

Education Level

Education training and experience are required at different levels for success in different occupations.

Post-secondary training, plus on-the-job training

High school graduates who have experience using computer software applications, such as word processing and spreadsheet programs, usually qualify for entry-level positions. Executive secretaries usually need several years of related work experience. Employers may prefer to hire candidates for executive secretary and executive administrative assistant positions who have taken some college courses or have a bachelor’s degree.

Insider Info

Additional Information

While there are no specific programs or degrees required for a career as an executive assistant, it is recommended that those interested in this career get some kind of post-secondary degree.

"If you are interested in a particular industry like cooking, publishing, math, education or medicine, get experience or more education in that field," says Mary Fisher. She works as an administrative assistant. "[Education] makes you much more valuable, and you can understand the job from its industry standpoint."

Many executive assistants also recommend students take courses in areas such as accounting, finance, business administration, as well as computing courses that focus on the Microsoft Office suite. Skills in communications and public relations can help executive assistants advance in their career. Some executive assistants have educational backgrounds in office administration or management.

"I would also recommend five years or so of secretarial experience prior to attempting an executive-level position," says Debbie Shumans. Shumans is an executive secretary in Savannah, Georgia.

Extra Requirements

Voluntary certifications are available from the International Association of Administrative Professionals (IAAP).

For additional information, visit these websites: